Backup & Restore

Your data is automatically backed up every night. You can also download a backup manually or restore from any saved backup in Settings.

Automatic nightly backups

Rental Flow backs up every active account nightly. Each backup is a complete snapshot of all your data: properties, tenants, charges, payments, deposits, work orders, and documents.

Backups are kept on a rolling schedule: daily backups for the past week, weekly backups for the past six weeks, and monthly backups for the past year. Older ones are removed automatically.

Viewing your backups

Go to Settings > Restore. The backup list shows each backup with its date and a summary: number of units, active tenants, and payments included.

Settings

Appearance

Chart of Accounts

Late Fees

Backup

Restore

Billing

Audit Log

Demo Data

Team

Portal

Data Verifier

Danger Zone

Select a backup to restore. This overwrites all current data.

📄 From file

Daily

6/14/26	24 units · 18 of 22 tenants active · 312 payments	Restore
6/13/26	24 units · 18 of 22 tenants active · 308 payments	Restore
6/12/26	22 units · 17 of 20 tenants active · 304 payments	Restore
6/11/26	22 units · 17 of 20 tenants active · 301 payments	Restore
6/10/26	20 units · 16 of 18 tenants active · 298 payments	Restore
6/9/26	20 units · 16 of 18 tenants active · 295 payments	Restore
6/8/26	20 units · 15 of 18 tenants active · 292 payments	Restore

Weekly

6/2/26	18 units · 14 of 16 tenants active · 281 payments	Restore
5/26/26	17 units · 13 of 15 tenants active · 265 payments	Restore
5/19/26	15 units · 12 of 14 tenants active · 248 payments	Restore

Monthly

6/1/26	18 units · 14 of 16 tenants active · 278 payments	Restore
5/1/26	14 units · 11 of 12 tenants active · 241 payments	Restore
4/1/26	12 units · 10 of 11 tenants active · 198 payments	Restore

Manual backup

Click Back Up Now to create a backup immediately. Useful before making major changes like deactivating a building or bulk-editing charges.

Restoring from a backup

Warning: Restoring replaces all your current data with the backup. This cannot be undone. Make a fresh backup before restoring if you are not sure.

Go to Settings > Backup & Restore.
Find the backup you want in the list. Check the date and summary to confirm it is the right one.
Click Restore on that row.
Confirm the warning dialog. The restore runs and the app reloads with the restored data.

Downloading a backup file

You can download any backup as a JSON file to keep a local copy. Click the download icon on any backup row. The file contains all your data in a structured format.

Your data is always yours. Backups are stored in your account's private storage and are not accessible to anyone else. If you ever close your account, download your backups first.